Archive for the ‘Enterprise Content Management’ Category

Mobile: The next frontier for Enterprise Content Management

By Aaron Levie, CMS Wire

Mobile is the next great frontier for ECM. It’s also going to be incredibly disruptive. Here’s why.

Managing Enterprise Content Management

Vendors have traditionally taken a heavy-handed approach to the “management” part of ECM, locking down content and dictating its movement through highly structured workflows. This made sense in the client-server paradigm, where security meant keeping information and collaboration within the firewall.

But over the last few years, the needs of today’s organisations have changed dramatically: the workplace has exploded beyond the office walls, and workers increasingly need to be able to access and share crucial business content from anywhere, on any device.

86% of IT professionals admit reliance on paper records

The findings of a survey by document management software company Version One highlight that 86% of senior IT professionals are still reliant on paper records with over half of these (51%) stating that they are VERY reliant.

Just 1% of respondents state that they “hardly ever” have to rely on paper records. Version One carried out the research with 86 senior IT professionals (IT directors and managers) across a range of UK and Irish public and private sector organisations.

How do you manage and disseminate mission-critical content?

The thing with information is that the simpler it gets to collect and distribute, the more of it there is. It’s also spread across more departments. “The bigger your business, the more data sources (emails, documents, databases, websites), data stores (servers, hard drives, smartphones), departments (sales, admin, creative, legal) and offices you will find information spread across,” said Geoff Spick on his blog. (http://www.cmswire.com/cms/enterprise-cms/taming-the-information-management-beast-008360.php)

It may all be useful stuff, of course, but keeping tracks of such data – and ensuring all those who need to, have access – has led to a raft of content management and collaboration suites, and is one of the hot topics across the internet right now that we are monitoring at the Business Technology forum. In particular, how to cope with and manage all this content.